Sharing and Collaborating Documents

Sharing your documen

Now that you've created your Google document, you can share it with your friends, family or co-workers. You can do this from your Docs list or directly from the document.

Sharing from the Docs list:

• From the Docs list, select the checkbox next to the document you want to share and click the Share button. 
• Enter the email addresses of the people you'd like to add. 
• Select as Collaborators or as Viewers from the drop-down list.
• Add a message and click Send Invitation (this is optional).

Sharing directly from a document:

• Click Share > Share with others.
• Select as collaborators if you want to allow them make changes to your document or as viewers, if you want them to only view it.
• Enter the email addresses or mailing lists that you'd like to add.
• Add a message and click Invite collaborators. Then you can send an invitation (this is optional) or to skip sending an invitation, click Add without sending invitation. Your collaborators and viewers will still be able to access the spreadsheet from their Docs lists, but they won't receive an email invitation.
  

Revision history

While you and your collaborators are editing a document, you can keep track of changes (and of the person who made them) and even revert to an older version by using 'Revision history'. From your document, select the Tools drop-down menu and click Revision history. 

 

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  On the next page, you'll see a list of the revisions, the date and time each was last edited and the changes made. You can also compare two revisions at a time.
  
  If you change your mind about the most recent edits you or your collaborators made to the document, simply revert to an older version. Here's how you do this:
• Click any revision from the list you see. If you select the wrong one, you can click Older or Newer until you find the version you want.
• Click Revert to this one on the right side of the page.

Your document is reset to the version you selected. When your collaborators view this file, they'll see the version you selected.