Notice of Data Held: University Staff

 

(Not all of the information listed below is held for all members of staff. )

Item

Description/Notes

Surname  
Previous Surname(s)  
Forenames  
Date of Birth  
Gender  
Ethnic Origin

For monitoring purposes only in line with University policy on Ethnic Monitoring

Country of Citizenship  
Marital status  
GSU Indicator Global salary update indicator for pay awards
Home Address  
Home Telephone  
Contact (Next of Kin)  
   

Pay/Expenses General Details

   
Bank Account or Building Society Details

Current details for payment, not a history

Superannuation Details Scheme(s) membership
Pay deduction arrangements

For e.g. union dues, charity payroll giving

Tax and NI Details

Current details only, not a history

Additional pay allowances

Specific to person, not a post

Leave Adjustments

Specific to person, not a post

   
   

For each post held over time:

Post Held  
Start Date  
End Date  
Status

e.g. Temporary or Permanent, Casual, Fixed-term etc.

Holiday Arrangements

Number of days entitlement

Hours/week  
Overtime Arrangements  
Cost Centre(s)

For recharge of salary etc to department etc.

Salary History  
Pay Details

For Each pay run

Tax Details

For Each pay run

Annual Leave Record including sick and/or compassionate leave  
Sickness Record inc. Statutory and Occupational Sick pay details  

In addition to computerised payroll and personnel data, a manual personnel file is held for each member of staff which may include some of the above information and additional items thus:

  • Disciplinary matters
  • Copies of letters or memoranda between the University and the individual
  • Copies of letters or memoranda between the University and third parties concerning the individual (e.g. solicitors, trades union representatives, references etc.)
  • Documentation relating to sickness and maternity leave (doctors’ sick notes, expected confinement dates etc)
  • Qualifications (copies of certificates etc provided on application)
  • Application forms for positions applied for within the University
  • Contract information
  • Appraisal documentation
  • Detailed Superannuation information (forms etc)
 

In: About Us